Productivity
Microsoft 365
Sync Outlook Calendar data to track meeting load and time-in-meetings as a productivity baseline for your AI initiatives.
What gets synced
Roiva writes these metric observations on each sync. Reference the key in a value formula to use this data in your ROI calculations.
Calendar Events
microsoft_365.calendar.meeting_count
Meetings on the Connected Calendar
count
microsoft_365.calendar.meeting_hours
Meeting Hours on the Connected Calendar
duration
microsoft_365.calendar.avg_meeting_duration_mins
Avg Meeting Duration on the Connected Calendar (minutes)
duration
microsoft_365.calendar.avg_attendees
Avg Attendees per Meeting on the Connected Calendar
count
Common use cases
- Track meeting load changes before and after deploying AI meeting tools
- Measure reductions in time-in-meetings as AI summaries and async tools take hold
- Use calendar volume as a baseline for productivity initiatives
How to connect
You connect Microsoft 365 from inside Roiva, so you need a Roiva workspace first. Sign in to connect it now. New to Roiva? Take the free assessment and create your workspace at the end, or request an invite.
- In Roiva: Connect via OAuth — you will be redirected to Microsoft to authorize
- In Microsoft: Approve read-only access to your Outlook Calendar. Roiva also sees your name and email address, never your mail. Microsoft's default settings leave calendar access for an admin to approve: if Microsoft says you need admin approval, a Microsoft Entra admin connects Roiva once and ticks the option to consent on behalf of your organization, and after that anyone in it can connect
- In Teams (optional, for notifications): In the channel you want Roiva to post to, choose ⋯ → Workflows, pick the Send webhook alerts to a channel template, confirm the team and channel, save, and copy the webhook URL it gives you. If it asks who can trigger the workflow, choose Anyone — Roiva's posts carry no Microsoft sign-in
- Back in Roiva (optional): Paste that URL into the Notification Webhook URL field and tick which notifications the channel should receive
- Back in Roiva: The connection page checks each step and says what's missing. Once it's all ticked, click Test Connection
- Back in Roiva: After connecting, link this connection to an initiative on the Initiatives tab
Tips for capturing value
- Meeting count and total meeting hours are strong leading indicators for AI productivity initiatives
- Calendar metrics work best as supporting evidence alongside primary outcome metrics (e.g. revenue, CSAT)
- Pair with a CRM or support integration to show meeting reduction alongside business outcomes
Need help?
Email hello@roiva.ai with what you're seeing, and you'll hear back within one business day.
Microsoft 365
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